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Intranet - Benefits
An Intranet is a private website protected by a username password combination - so you can control who sees the content.
The Website-Doctor Intranet option is designed to work wherever you are so on a desktop, laptop or of course on your smart mobile phone.
What could an intranet do for you: -
- Knowledge Management
In today's mobile instantaneous world we all want information at our finger tips. Such items could include: -
- Word documents
- Excel spreadsheets
- Photographic galleries
- Customer contact details
- PowerPoint presentations
- PDF's documents / manuals
These could all be items on your office network, but if they are on an intranet then you can access them wherever you are: -
- Your office
- Clients office
- Home office
- Whilst you are travelling
- Effectively wherever you can connect to the internet
Groups which could benefit from an intranet :-
Key Considerations of an Intranet: -
Content can be configured so different people see different views,
It could be that your business could benefit from two Intranets - one for internal use one for external. Trying to make everything fit in to one solution might not be realistic. Keep things simple and have one solution for internal use and one for external.
ISO Accreditation can create a mountain of paper and forms. One change can wipe out a forest but with an intranet based solution the content needs updating only once no need to reissue everyone with a new copy - the one copy on your intranet is available to everyone so one updates work for all.
Easily Add New Content
Content is added using a browser based system and can be updated by anyone with the assigned permissions familiar with creating Word documents and sending email.
- New pages
- Up-dated pages
- Add new users
- Remove ex-employees permissions
Factors for a successful Intranet
- Supports an organisations objectives
- Be interactive i.e. users can post back comments
- Be used and help promote improvements
- Help staff do their jobs
- Remain current i.e. content must be kept up to date
Possible uses for your intranet: -
- Internal team discussions
- Project communication
- Updates on new product development
- Lists - staff | products | customers
- Reference documents
- More than one person can be a content author i.e. multiple people can help maintain the pages
- Offers flexible working
- Can be easily kept up to date
Content Which Can Be Found -
Each Page Can Have A Search Box
- Forms can be easily created by anyone
A consistent look is maintained via a controlled number of templates but within the templates there is flexibility to have: -
- Full width pages
- One third and two thirds
- Three equal columns
Newsletters can be sent out to members quickly.
If you have come across the idea of a company intranet you might well have thought that these were simply for large organisation but advances in technology and increasing ease in implementation means that an intranet could work for an organisation with literally a handful of employees upwards.
If those employees are mobile or spread across multiple locations then the benefits start to become increasingly more obvious.
If you are dealing with people abroad in different time's zones the potential benefits escalate still further.
For an informal chat about how a intranet solution might benefit your company please do get in touch. If you would like to speak to a customer who created an intranet please ask.
Contact Website-Doctor Today.